What Are Annual Filings & Reports?
Every Washington nonprofit has recurring filings that keep your organization active, credible, and tax-exempt.
Missing even one can lead to late fees, fundraising restrictions, or loss of status.
We handle the paperwork so your board and staff can stay focused on your mission.
The core recurring requirements include:
Washington Annual Report
Due by the last day of your formation month. Updates corporate info (principal office, governors, registered agent) and keeps your entity active under RCW 24.03A.
IRS Form 990 Series
File 990‑N, 990‑EZ, 990-PF, 990-T, or 990 based on size, within 4½ months of fiscal year‑end. Reports financials, activities, and governance to maintain federal tax‑exempt status.
Charitable Registration Renewal
If you solicit donations, renew annually to keep fundraising eligibility. Missing the due date triggers a $50 late fee and starts the delinquency clock.
State Tax & License Filings
Renew your WA business license, manage city endorsements, and file any required excise/sales/use tax reports. If you have employees, maintain Employment Security and Labor & Industries accounts and quarterly reports.
We can assist with the following
Federal / IRS
-990 series preparation, e‑file & extension Form 8868
-1099‑NEC / 1099‑MISC, 1096, W‑9 intake process
-1120‑POL (for §527 political organizations, if applicable)
-8282 (donee information return after early disposition of donated property) & 8283 support
Federal Awards Readiness & Reporting
-SAM.gov / UEI registration & renewals
-FFATA subaward reporting in FSRS.gov (if you pass through federal funds)
-Single Audit (Uniform Guidance) prep, SEFA, auditor coordination, FAC submission support (if ≥ $750k federal spend)
Washington State – Corporations & Charities
-Annual Report (24.03A) filing
-Charitable Organization Registration / Renewal
-Amendments (name, purpose, agent, office), Reinstatement, Dissolution, Conversion
-Business License renewals/updates
-City endorsements and local B&O touchpoints
-Sales/Use Tax filings and Sales Tax Exemption applications
Multi‑State & Expansion
-Foreign qualifications (register to operate in other states)
-Multi‑state charitable registrations (URS and state‑specific filings)
Employment & Payroll Compliance
-ESD Unemployment Insurance employer account & quarterly reports
-L&I Workers’ Comp account & quarterly hours reports
-New‑Hire Reporting (WA DSHS)
-Exempt/Non‑exempt classification guidance (salary/duties tests)
Fundraising & Events
-Raffle & charitable gaming licenses (WA Gambling Commission)
-Commercial fundraiser registration coordination (RCW 19.09)
-Charitable solicitation exemptions (if you qualify)
Governance & Records (Audit‑Ready)
-Bylaws updates; board roster/terms maintenance
-Annual conflict‑of‑interest disclosures
-Whistleblower and Document Retention & Destruction policies
-Standardized agendas & minutes; Annual Meeting Minutes prep & archive
-Donation receipt compliance (Pub 1771 & written acknowledgment rules)
Brand & Data Protection
-Trademark filings (USPTO) for names/logos/programs
-Domain renewals / DNS hygiene (admin support)
-Privacy notices & data‑privacy readiness (CCPA‑style, breach checklists)
What Happens If You Miss Them?
Non‑compliance isn’t just a paperwork issue; it can jeopardize your organization. Here’s what’s at stake:
Late Fees & Fines
Washington imposes a $25 delinquency fee for late annual reports and a $50 late fee for charitable registration renewals. The Secretary of State can assess civil penalties up to $1,000 per violation for failure to register.
Administrative Disillusion
If you don’t file your annual report, the Secretary of State may dissolve your nonprofit, stripping it of its legal standing and liability protections.
Loss of Solicitation Privileges
Nonprofits that fail to renew their registration become delinquent, and those that remain non‑compliant are involuntarily closed and must re‑register, paying a $110 re‑registration fee plus $50 per year missed.
Revocation of Tax exempt Status
The IRS charges $20 per day for a late Form 990 (up to $10,500 or 5 % of gross receipts). If you miss filings for three consecutive years, your tax‑exempt status is automatically revoked.
How Centioli Compliance Services Helps You Stay Compliant
Our annual filings and reports service is designed to remove these risks and let you concentrate on your mission. Here’s how we do it:
