Pro Bono Pilot
No Payment, No Commitment, No Private Information
Small Washington nonprofits do extraordinary work with limited capacity. Between program delivery, fundraising, and board meetings, there is rarely time left for systems that make everything run smoothly. That gap, between commitment and structure, is where critical tasks often fall through.
The Pro Bono Pilot closes that gap.
I help organizations build an integrated compliance and operations system that provides structure, accountability, and continuity throughout the year. It transforms scattered filings, funder obligations, and board responsibilities into one clear operational rhythm that your entire team can follow.
This is not a reminder tool. It is an operational framework aligned with real compliance requirements and governance standards. You can think of me as an additional colleague who quietly maintains that structure in the background, focused on your accountability. When questions or confusion arise, I am only a call away and always available to help.
The Challenge
Even decades-old nonprofits lose valuable time to disorganization. Deadlines hide in email threads. Grant reports surface when it is too late to prepare strong narratives. Board agendas fill with urgent administrative items rather than strategy.
These problems are not the result of poor leadership. They are the predictable outcome of operating without a reliable framework. Every team needs an organized system to anchor its obligations, one that remains clear even as people or priorities change.
The Solution
The Pro Bono Pilot delivers a cohesive and professional system built around your organization’s operational cycle. In about one week, you will receive a fully structured platform that consolidates your annual compliance requirements, funding timelines, and governance checkpoints into a single, shared environment.
This system reflects the same management principles used by established institutions but is scaled for smaller organizations. It provides transparency, accountability, and the assurance that no essential duty depends solely on memory or individual knowledge.
The result is not only administrative relief but lasting institutional maturity. Your organization begins to operate and appear as the professional entity it already is.
The Compliance Framework
Your custom system begins with a review of the filings and submissions that apply to your organization’s structure. Using publicly available data and the information you provide, I map every relevant requirement, including the Washington Annual Report, Charitable Registration Renewal, IRS Form 990 series, and any local or program-specific filings, into a comprehensive operating framework.
Each obligation is clearly defined by purpose, responsible role, and due period, with a direct path to the correct portal or form. The information is placed into a shared platform that you control, accessible in Google Workspace or Microsoft Outlook environments. Automatic prompts create accountability without adding new software or complexity.
This framework provides your staff and board with a single point of reference for every operational responsibility. It eliminates confusion, prevents duplication, and ensures that your compliance posture remains accurate and verifiable, qualities that matter to regulators, auditors, and funders alike.
The Funding and Reporting Structure
Nonprofits rise or fall on the strength of their relationships with funders. Too often, reporting cycles and renewal requirements are managed informally, relying on staff memory or old grant folders. The Funding and Reporting component of your system brings that process into professional alignment.
Grant timelines, deliverable due dates, and progress-report milestones are built directly into the same operational framework that houses your compliance duties. Each entry includes preparation time for collecting data, finalizing narratives, and securing financial figures, allowing your team to work ahead of schedule rather than in response to crises.
This structure saves time and safeguards relationships. Funders receive complete, timely reports, and your organization demonstrates consistency and reliability, two traits every grantmaker values. Over time, this professionalism translates into stronger partnerships and renewed funding confidence.
The Board and Finance Framework
Governance and financial oversight are central to public trust. Yet in many small organizations, board engagement with these responsibilities is irregular or dependent on one person’s initiative.
Your system integrates governance and finance checkpoints directly into the annual rhythm of operations. Scheduled prompts guide when to review budgets, approve policies, verify conflict-of-interest acknowledgments, or conduct annual financial summaries. These checkpoints reflect recognized nonprofit standards and expectations from the Washington State Charities Division, the IRS, and common audit protocols.
Embedding these moments within your operational system reinforces accountability and transparency. It keeps the board informed, strengthens internal controls, and builds a documented history of diligence, which is something funders and regulators increasingly expect. The structure transforms oversight from an obligation into a consistent and confident practice.
Governance Policy Support
Strong governance documents form the backbone of a compliant and credible organization. As part of the pilot, I include current Washington-specific templates for two key policies, the Conflict of Interest Policy and the Document Retention Policy, and provide a readiness review for others your board should maintain.
Every effective nonprofit should have:
-Conflict of Interest Policy which ensures decisions serve the organization’s mission and protects tax-exempt status
-Whistleblower or Reporting Policy which creates a secure process for raising concerns, building trust and accountability
-Document Retention and Destruction Policy which defines how long to maintain records and how to dispose of them securely
-Gift Acceptance Policy which clarifies what contributions can be accepted, preventing reputational or financial risk
-Fiscal Management or Financial Controls Policy which outlines spending authority and safeguards financial integrity
-Board Meeting and Attendance or Term-Limits Policy which supports active governance and healthy board rotation
-Board Member Orientation and Role Description Policy which provides clarity for new members and reinforces accountability
-Succession Planning for Key Roles which preserves continuity when leadership transitions occur
Your system can incorporate scheduled reminders for each policy’s review cycle, ensuring governance remains current without requiring separate administrative projects
How the Pilot Works
Participation requires about ten minutes of your time. You provide basic details about your filings, funders, and governance cycle. I design the system using public information combined with what you share. No logins or sensitive documents are ever required.
Within one week, you will receive your operational framework, fully customized and ready to use. After implementation, I remain available for ongoing support. You keep the system permanently. There are no fees and no obligations, only a request for feedback once it has been in use.
Why This Pilot Exists
I founded Centioli Compliance Services to give smaller Washington nonprofits access to the same operational clarity and compliance infrastructure enjoyed by larger institutions. Through this pilot, I am offering ten organizations a complete, no-cost system that demonstrates how structure and accountability can transform day-to-day management.
My role is simple. I operate quietly behind your system, ensuring that every critical obligation is visible, organized, and completed on time. Your role is to lead your mission with confidence, knowing that the structure supporting it will not falter.
If your organization is ready for more time, stronger accountability, and a professional foundation that supports your growth, apply for the Pro Bono Pilot today.